Signatures that
look the same for everyone.
One person's signature looks polished. The next person's has a different font, a broken logo, and a personal mobile number. We build a system that makes every email from your team consistent without relying on staff to maintain it themselves.
Everything you need, none of the upsell.
Real deliverables, with the boundaries written down. So you know what you're paying for and what counts as extra.
Rendered correctly in every client.
Hand-coded HTML that renders in Outlook, Apple Mail, Gmail, and mobile. Tested across clients before delivery.
Server-side, so staff can't break it.
Deployed via Exchange transport rules or a signatures add-in so the signature applies to outbound email automatically.
Different roles, same look.
Sales, support, executive, and no-reply variants. Same design system, right information per role.
Change it once, change it everywhere.
We document the update process so changing a phone number or adding a promotion takes minutes, not a ticket for each employee.
The order we work in.
A clear sequence so you can budget time, money, and risk against the work.
Design.
HTML signature designed to your brand standards. Desktop and mobile renders reviewed before coding.
Code.
Clean HTML compatible with Outlook's rendering engine. No CSS that Outlook strips.
Deploy.
Server-side deployment across your mail platform. Staff do not need to install anything.
Document.
Update guide handed over so your admin can change details without needing us each time.
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Common questions.
Why does an email signature need designing?
Because it is the branded asset your business sends most. A typical staff member sends thousands a year, and an inconsistent or broken signature is seen more often than your website. It is also the one most likely to have been improvised by each person individually.
Will it render the same in every email client?
No client renders identically, so signatures are built conservatively: table-based layout, web-safe fallbacks, and no reliance on background images, which Outlook strips. We test against Outlook, Apple Mail and Gmail because those cover almost everyone.
Should signatures include images or logos?
A small logo, yes. Large images trigger clipping in Gmail and attach as files in some clients, which is why a long signature graphic often arrives as a mystery attachment. Text with a modest image is more reliable than an image-only signature.
Can signatures be deployed centrally?
In Microsoft 365, yes, either through transport rules or a signature management tool, so staff cannot drift from the standard. That is worth doing at around ten people, below which manual installation is usually simpler than the tooling.
Get a quote on email signature systems.
Tell us a bit about your environment and we'll come back with a scoped proposal in two business days. No obligation, no pressure.
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